India 4.O Alliance for Sustainability
Privacy Policy
Effective date: 3 September 2026 · Version 1.0
1. About this Privacy Policy
India 4.O Alliance for Sustainability (“India 4.O”, “Alliance”, “we”, “us” or “our”) respects the privacy of visitors, members, partners, volunteers, employees, applicants, event participants and other people who interact with our website, programmes and services. This Policy explains what personal data we may collect, why we process it, how we use and share it, how we protect it, and the choices available to you.
2. Scope
This Policy applies to india4o.com and related webpages, forms, portals, applications and digital services operated by India 4.O that link to this Policy. It does not automatically apply to independent third-party websites or services; their own policies apply.
3. Personal Data We May Collect
Depending on how you interact with us, we may collect identity details such as name, organisation and designation; contact details such as email address, mobile number and city information; account and authentication data; information submitted through contact, membership, project, event, volunteer, employment or partnership forms; communications and support requests; messages submitted to an AI assistant where enabled; device, browser, IP address, approximate location, log, cookie and usage information; and documents, photographs or other media you voluntarily upload.
4. Purposes of Processing
We may process personal data to operate, secure and improve our website and digital services; respond to enquiries; manage programmes, projects, events, partnerships and memberships; provide requested information or support; communicate service, programme and organisational updates; analyse aggregated usage; maintain records; prevent fraud, misuse and security incidents; and comply with legal obligations. We seek appropriate consent where consent is the applicable basis for processing.
5. Consent and Notices
Where we rely on consent, we aim to request it in clear language and for specified purposes. Collection interfaces will, where practicable, identify the categories of personal data requested and why they are needed. You may withdraw consent using the method provided at collection or by contacting us, subject to applicable law and the consequences of withdrawal for services that require the relevant data.
6. Cookies, Analytics and Similar Technologies
Our website may use essential cookies and, where enabled, analytics or similar technologies to maintain sessions, remember preferences, understand performance and protect our services. Non-essential cookies or tracking technologies will be used in accordance with applicable consent requirements.
7. AI Assistant and Automated Features
Where India 4.O provides an AI assistant, guided workflow or automated support feature, information submitted to it may be processed to generate responses, route enquiries, improve service delivery, maintain security and keep necessary records. Please avoid submitting unnecessary confidential, sensitive or third-party personal information. We use appropriate safeguards where external AI or cloud providers process data for us.
8. Sharing of Personal Data
We may share personal data only as reasonably necessary with authorised India 4.O personnel, affiliated programme or project teams, service providers supporting hosting, cloud storage, communications, cybersecurity, events or IT operations, professional advisers, and government, regulatory, judicial or law-enforcement authorities where required or permitted by law. We do not intend to sell personal data.
9. Cross-Border Processing
Some technology and cloud service providers may process or store data outside India. Where personal data is transferred or made accessible outside India, we will seek to comply with applicable Indian-law requirements and use reasonable contractual, organisational and technical safeguards.
10. Data Retention
We retain personal data only for as long as reasonably necessary for the stated purpose, legitimate record-keeping, dispute resolution, security and legal or compliance requirements. When personal data is no longer required, we will take reasonable steps to delete, anonymise or securely dispose of it, subject to applicable legal requirements.
11. Security
We use reasonable technical and organisational safeguards designed to protect personal data against unauthorised access, disclosure, alteration, loss, destruction or misuse. Measures may include access controls, authentication, encryption where appropriate, backups, logging, vendor controls and security monitoring. No internet-based system can be guaranteed completely secure; please protect your passwords, OTPs and devices.
12. Your Privacy Rights and Requests
Subject to applicable provisions of Indian law, you may have rights relating to access, correction and updating, erasure, grievance redressal and nomination, as well as the ability to withdraw consent where processing is based on consent. To make a request, contact us using the details below. We may need to verify your identity before acting.
13. Children
Our general website and Alliance services are not intended to solicit personal data from children unless a specific programme expressly permits participation and the necessary consent and verification measures are implemented.
14. Third-Party Links and Integrations
Our services may contain links to or integrations with third-party platforms such as authentication providers, mapping services, messaging services, social networks, payment providers or partner websites. Their processing of personal data is governed by their respective terms and privacy policies.
15. Changes to this Policy
We may update this Privacy Policy to reflect changes in law, technology, services or our processing practices. The revised version will be posted here with an updated effective date. Where a change materially affects how personal data is processed, we will provide additional notice or seek consent where required.
16. Governing Framework
This Policy is intended to be read in the context of applicable Indian privacy, information-technology and data-protection requirements, including the Digital Personal Data Protection Act, 2023 and applicable rules or notifications brought into force from time to time.
17. Privacy and Grievance Contact
India 4.O Alliance for Sustainability
Privacy / Grievance Contact: Suryanarayanan Ganesan
Email: alliance@india4o.com
Phone: +91 87546 25005
Address: 6, Second Street, Kodambakkam, Chennai – 600024, India
Please include sufficient information for us to identify the relevant interaction and understand your request. Do not send passwords or OTPs by email.